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Frequently Asked Questions Employment

How will agencies safeguard confidential medical information?

There are no changes to the current procedures. Per OPM's Guide to Personnel Record keeping (http://www.opm.gov/feddata/recguide.pdf PDF File [1.8 MB]), the employing agency must maintain any authoritative medical documentation, certificate of disability, statement of employability, etc., in a separate, confidential folder, rather than in the person's Official Personnel Folder (OPF). The information must be treated as confidential medical records with access limited only to those whose official duties require such access. OPM encourages agencies to develop written policies to further ensure that the confidentiality and security of private information is maintained.

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