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Training and Development Policy Wiki

Page History: New Employee Onboarding


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Page Revision: 2/10/2011 10:21:16 AM


New Employee Onboarding

While the terms onboarding and orientation are sometimes used interchangeably they are notably different.  In some respects, onboarding is an evolution of new hire orientation.  Here are some important distinctions between the two:

Onboarding 

Orientation

Strategic with an impact on bottom-line results

Operational

Evolving and progressive

Traditional

An ongoing process

An event

Used for transferred and promoted employees, as well as new hires

Is most often limited to new employees

Delivers information that is unique and customized to the individual employee and is generally handed out on an as-needed basis

Delivers information that is common to all new hires usually within a classroom setting

Has a long-term focus, and can last up to a year or more

Is a short term program program, typically lasting from one day to two weeks

While Onboarding and Orientation are different they are both needed in an organization. The sooner a new employee experiences the benefits of a comprehensive and well-implemented orientation and onboarding program, the sooner the employee will become a contributing member of that organization and the more likely that individual will stay with the agency.

 

 



Solve Problems

(What are some resources available to me?)

For those interested in learning how to mentor and coach, the Office Of Personnel Management offers training classes through its Leadership Development and Training website.

E-Mentoring is a mentoring relationship conducted via the Internet. E-mail can be the exclusive vehicle for mentors and protégés to connect or it can be an additional communication tool for those who ordinarily meet in person. Either way, e-mentoring shares the goal of face-to-face mentoring: establishing a trusting, nurturing, positive relationship between the mentor and the protégé. Here are some organizations who match online mentors with proteges:

· The Electronic Emissary
· LearnWell eMentors

The Federal Government even has business to business mentoring programs. The SBA, Department of Defense, and National Aeronautics and Space Administration have mentoring programs and conferences:

 

Flash Mentoring is a “one-time meeting that enables an individual to learn and seek guidance from a more experienced person who can pass on relevant knowledge and experience.” The concept was created by 13L, a group of mid-career Federal employees passionate about leadership and leadership development. A website was created to promote Flash Mentoring - http://www.flashmentoring.com/. This website contains examples of how other organizations implemented Flash Mentoring programs.

Speed Mentoring is a method for individuals to receive information from one or more mentors in a time-controlled environment. The mentee benefits from the wisdom of experience and mentors benefit from fresh perspective gained from someone just entering the field. The U.S. Coast Guard has developed a Speed Mentoring Toolkit that may be useful to agencies who want to host a speed mentoring event for their employees.

Stay Current

(What can I learn to help me refresh my knowledge base and add value?)

Mentoring and coaching are instrumental to maximize learning and development. The OPM Best Practices: Mentoring document is a tool to assist agencies in creating a business case for mentoring with an outline of the critical steps in developing and implementing a formal mentoring program. The Patent and Trademark Office have also created a Mentoring Toolkit that can be useful in developing a mentoring program. The American Management Association’s document Coaching: A Global Study of Successful Practices 1 explains results of a survey of more than 1,000 business leaders around the world on effectiveness of coaching as a means of increasing employees’ individual productivity. These documents can be useful in developing, maintaining and evaluating your mentoring and coaching programs.

A number of agencies have implemented successful mentoring programs. Here are some examples:

U.S. Department of Energy:

U.S. Department of Energy (DOE) has adopted a comprehensive approach to formal and informal mentoring. DOE’s mentoring website contains resources for mentors and protégés. Included in DOE’s website are profile sheets and tool kits for both mentors and protégés, and a general mentoring guide. For more information on DOE’s program, contact Deadra Welcome at Deadra.Welcome@hq.doe.gov

National Nuclear Security Administration (NNSA), a component of DOE implemented an online mentoring program. The online mentoring program uses an interactive website and database to connect mentors to protégés in NNSA facilities across the country. The program helps protégés assess their needs, find mentors and schedule sessions. For more information on NNSA’s program, contact Jeffrey Vargas at Jeffrey.Vargas@nnsa.doe.gov

U.S. Department of State and United States Agency for International Development:

U.S. Department of State (State) and United States Agency for International Development (USAID) run a joint formal mentoring program for their civil service employees. The program’s primary goals are to foster development and professional growth for participants. The program also helps participants understand the cultures of State and USAID and supports succession planning. The program lasts nine months.

Civil service employees in both State and USAID can participate as either mentors or protégés. Foreign Service employees may participate as mentors. Mentors and protégés complete an application online. Once their applications are completed, mentors and protégés may indicate their preferred partners after viewing their biographies and other relevant information online. The pairs are matched by a Mentoring Committee. Participants are required to attend a one-day mentor/protégé skills training session. During the nine months, mentors and protégés meet for two to four hours a month. The pairs complete a mentoring agreement outlining roles, expectations, and meeting logistics. Each protégé completes a mentoring action plan. The plan identifies three developmental needs of the protégé to be addressed during the program. Pairs have the option to attend mentoring forums and workshops during the program. These forums and workshops focus on skill and career development.

State and USAID also run a situational mentoring program. Situational mentors may help employees solve a particular problem, find an expert to answer a question, teach new skills, or help an employee complete a project. Situational mentors can lend assistance for as little as a one-time meeting to discuss a problem or as long as it takes to complete a long-term project. Situational mentors may also provide guidance and support that can last throughout one’s career.

For more information on State and USAID’s mentoring program, contact mentoring@state.gov

Pension Benefit Guaranty Corporation

The Pension Benefit Guaranty Corporation (PBGC) currently supports two formal mentoring programs for non-supervisory employees: one for PBGC non-supervisory employees in grades 5-11, and one for PBGC non-supervisory employees in grades 12-14. Mentors for the grades 5-11 group are PBGC non-supervisory employees in grades 12-15, while mentors for the grades 12-14 group are supervisors and managers from grade 14 to Senior Leader level.

The Mentoring Program for Non-Supervisory Employees helps to develop a diverse, informed and high performance workforce by providing a framework in which program participants can broaden their knowledge of PBGC, enhance their skills and abilities for personal growth and increase their sense of involvement in PBGC.

For more information on PBGC’s mentoring program for non-supervisory employees, contact Barbara Clay, Career Development Program Manager, clay.barbara@pbgc.gov; 202 326 4110 ext 3182

Every year the National Institutes of Health (NIH) hosts a Federal Mentoring Roundtable. This is a free event that provides a forum for discussion about mentoring challenges, opportunities and successes. For more information contact James Dean at James.Dean@nih.hhs.gov.

National Cancer Institute, Executive and Leadership Coaching Program 

The National Cancer Institute (NCI) offers executive coaching to GS-14's and above. These individuals may self refer to the executive coaching program. NCI also offers a leadership coaching program for GS-12 and 13s. These individuals may participate in the program pending supervisor approval. For more information contact Nicole Vennell at vennelln@mail.nih.gov

Find Opportunities
(What can be done to create mentoring and coaching opportunities?)

Professional associations, alumni gatherings and government and industry conferences and events are good places to find potential mentors and coaches. In today's tech-savvy world, some find mentors/coaches via:

· LinkedIn,
·
Brightfuse
·
Meet-up

Discover Helpful Tips and Resources
(What other tools and resources including guides, articles and websites are available to me?)

Evolution of Coaching in the Federal Government:
This article explores the evolution of executive coaching and how it is used in the Federal Government.

How to Build a Mentoring Program; A Mentoring Program Toolkit, U.S. Patent and Trademark Office: This is a toolkit developed by the U.S. Patent and Trademark Office (U.S. PTO) on how to develop and maintain an effective mentoring program. If you would like to have a copy of the toolkit, please contact Rosemary Saberton or Al Halstead.

The Manager’s Mentors, Inc:
The Manager’s Mentors, Inc. (MMHA) is an organization dedicated to enhancing the total quality organization’s results and productivity of self-directed individuals. MMHA provides articles on their website, workshops, and consulting services.

Triple Creek Associates Mentoring:
Triple Creek Associates Mentoring provides free resources to share knowledge and best practices. These resources include a free monthly newsletter, research on mentoring, articles, case studies, podcasts, webinars, and videos covering mentoring and knowledge sharing.

The Career Coach is In:
Career coach Marshall Brown writes articles for Washington Post online on how people may achieve success in their lives.

The Federal Coach:
Tom Fox from the Partnership for Public Service writes a blog on Washington Post.com for Federal employees on leadership development.


 

1 Coaching and Mentoring – what’s the difference, BREFI Group, http://www.brefigroup.co.uk/coaching/coaching_and_mentoring.html

2 Formal and Informal Coaching, Wishful Thinking, http://www.wishfulthinking.co.uk/2008/01/28/formal-and-informal-coaching/






We are working on developing content for integration into an entry-on-duty system that will help new employees become oriented to the Bureau. Has anyone else developed content for this purpose?  We are looking for ideas as to what types of content might be of greatest value.  We already have plans for an acronym list/game, virtual tours of facilities, stories of other employees' first day on the job, video welcome from the Director, etc. but are open to other ideas.  We also are thinking about a Facebook or social media site for new employees and are wondering whether anyone else has done this and whether it was successful.

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