OPM Congressional Budget Justification and Annual Performance Plan

U.S. Office of Personnel Management

FY 2000
Budget Justification/Performance Plan

(Administrative Services - EX SRV continued)
*Additional Information Available on the Next Page*

OCFO Goal 2: FY 1999/2000	Integrated financial management support and reporting is provided to ensure OPM’s core functions can meet their goals and objectives.

Ensure all financial systems are Year 2000 compliant.

Provide responsive, high quality and cost-effective service to all our customers.

Ensure our personnel are trained in the core competencies and assigned effectively.

Ensure accurate, timely and effective formulation and execution of OPM’s budget and annual performance plan.

Improve the analytical and forecasting capabilities.

Ensure compliance with the Government Management Reform Act (Title IV).

Provide ongoing training to OPM managers on the use of information from OPM's financial management systems.

Ensure accurate and timely financial reporting to OMB and Department of Treasury.

Expand the use of electronic payments to improve the timeliness of payments to vendors and comply with the Debt Collection Improvement Act.

Convert Department of Defense (DOD) billings to the Electronic Data Interchange/On-line Payment and Collection system that will interface with OPM’s Financial Management System.

Support the efforts of the Joint Financial Management Improvement Program’s (JFMIP) Program Management Office to improve financial systems.

Achieved full Year 2000 compliance in all financial systems.

FY 1998: All financial systems determined to be Year 2000 compliant and comprehensive testing on-going.

FY 1999: Ensure Year 2000 compliance of all the financial systems via comprehensive testing and independent verification and validation by the Office of the Chief Information Officer.

Comply with the Government Performance and Results Act.
FY 1998: Completed the agency’s FY 1999 Congressional Budget Justification/Annual Performance Plan which integrated performance information with the budget request to meet the requirements of the Government Performance and Results Act. The plan links OPM’s annual performance goals with the goals in our strategic plan, Federal Human Resources Management for the 21st Century.

FY 1999: Develop the Congressional Budget Justification/Annual Performance Plan for FY 2000 that effectively presents OPM’s priorities, fully justifies our budget request and includes outcome-oriented performance goals.

Actions taken in response to expressed customer needs.

FY 1998: Enhanced our procurement system and trained users on the new features.

FY 1998: Refined the wide range of customized financial reports available electronically to OPM’s program managers.

FY 1998: Implemented, jointly with the Office of Contracting and Administrative Services, a revised fare subsidy system.

FY 1998: Implemented Phase I of an electronic interface between the financial management system and Employment Service’s Financial Tracking and Management Information System.

Achieved timeliness of at least 98 percent for payments and at least 99 percent for collections.

PAYMENTS AND COLLECTIONS	FY 1997	FY 1998	FY 1999	FY 2000
Payments	89.3%	90.0%	97.0%	98.0%
Collections	51.0%	62.2%	95.0%	99.0%

FY 1998: Expanded the electronic data interchange capability for vendor invoices and payments and continued testing it with additional vendors.

FY 1999: Implement an electronic accounting system interface for purchase/travel credit cards and document the new procedures.

FY 1999: Decrease accounts receivable delinquency by improving the billing and collection processes, working in partnership with program managers and customers to resolve billing issues, and encouraging the use of credit cards and electronic payments.

FY 1999: Continue to improve OPM’s Financial Management System by expanding the electronic interchange of data with OPM program systems and external parties (e.g., contractors, customers, and other Federal agencies).

Improved responsiveness and on-time compliance for financial reporting to OMB and the Department of the Treasury.
FY 1998: Tested and implemented the FEDTAX II system for electronic reporting of Federal tax withholdings and payments to the Internal Revenue Service.

FY 1999: Complete the reconciliation of the cash accounts and clear all Statements of Difference in 30 days.

FY 1999: Provide oversight to ensure the adequacy of management controls which safeguard assets and ensure accurate financial reporting. Coordinate with OPM programs, Inspector General, and OMB to execute corrective action plans that eliminate high risk areas.

Documented and implemented policies, processes and procedures.

FY 1998: Completed documentation of accounts receivable. Accounts payable and cash management are in the final revision stage.

Received positive feedback from the Quality Improvement Teams’ ongoing reviews of the financial processing functions and results

VERIFICATION AND VALIDATION

Gauge, through frequent analysis, the financial condition (health) of our programs.

Use the Inspector General, Independent Public Accountant (IPA) and GAO audit results.

Use self-assessment guides/checklists.

Use Quality Improvement Teams for cross-organizational problem-solving, to improve practices and to validate our performance measures.

Use FMFIA analysis to verify and validate financial internal controls.

Use automated system edit/error detection and documentation.

Perform reconciliations of accounts to the general ledger and Department of Treasury cash balances.

Use point-of-service and an annual customer satisfaction survey to receive feedback from customers.

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Web Page Created 14 May 1999