U.S. Office of Personnel Management www.opm.gov - Recruiting, Retaining and Honoring a World-Class Workforce to Serve the American People

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Automated Classification System

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[The following slides describe the Automated Classification System of the U.S. Department of Commerce. The slides represent computer screens.]

All Slides
Located at the top of each slide is the U.S. Department of Commerce seal and Automated Classification System. Below the word "System" is a graphic of a computer mouse.

Under the seal, there is graphic box with a list of the following:

• Graphic of a house with a description ACS Home
• Graphic with letters A, C, and S with a description ACS Help
• Graphic of a check mark with a description Logoff
• Graphic of a computer screen with a description Main Menu

Slide 1

The following are links:

• Change Password
• Create New Position Description
• Edit Unofficial Position Description
• Print or View Position Description
• System Administration
• Create New Position Description Based on Existing
• Delete Position Description

Across the bottom of the slide are the following links:

• ACS Home
• ACS Help
• Logoff
• Main Menu
• OHRM Search
• OHRM Home

Slide 2

Principal Objective

Please type the principle objective in the box below. There is a limitation of 400 characters (including spaces and punctuation) for this field.

In the text box:
Write a PD

[The remaining slides contain the information in this section.]
Below the last text box:

• A graphic of an arrow pointing to the left with the word Back
• A graphic of an oval with the word Cancel
• A graphic of an arrow pointing to the right with the word Next
• Save 'In progress' PD

Across the bottom of this slide are the following links:

• ACS Home
• ACS Help
• Logoff
• Main Menu
• OHRM Search
• OHRM Home

Slide 3

Select Career Path

• ZP Scientific and Engineering
• ZT Scientific and Engineering Technician
• ZA Administrative [This option has been selected.]
• ZS Support

Career Path Description

In the text box:
Administrative: two-grade interval positions in such administrative and managerial fields as finance, procurement, personnel, librarianship, public information, and program management and analysis; student positions for training in these [at the right side of the text box is a graphic with up and down arrows that indicates that selecting the down arrow would continue the description.]

Slide 4

Select Series

Series Title

In the text box:
0301 Administrative Specialist

Series Description

In the text box:
Performs or manages administrative work not classifiable in a more specific series. Requires analytical ability, judgment, discretion, and knowledge of a substantial body of administrative or program principles, concepts, policies, and objectives.

Slide 5

Select Band

Band Number

In the text box:
4

General Duties and Responsibilities for Selected Band

In the text box:
Serves as the policy and planning auth. And the expert advisor to top managers and outside officials on a mgmt. function or major extramural program for a bureau or major line component; develops, recommends, and implements policies that [at the right side of the box is a graphic with up and down arrows that indicates that selecting the down arrow would continue the description.]

Knowledge, Skills, and Abilities for Selected Bands

In the text box:
Authoritative mastery of all aspects of a major management function, incl. concepts, laws, and public policy issues; ability to assess the political and institutional environment; ability to analyze and relate complex variables to a specific [at the right side of the box is a graphic with up and down arrows that indicates that selecting the down arrow would continue the description.]

Slide 6

Select Official Position Title

Official Position Title

In the text box:
Administrative Specialist

Title Description

In the text box:
Performs or manages administrative work not classifiable in another occupational series.

Slide 7

Select Specialty Descriptors

1. Search for Specialty Descriptors
   Use one or more of the search methods below to find specialty descriptor codes related to your position. Click the radio button next to the search method. To search by Series Family, select the series family from the list box. To search by keyword, type in a keyword and click 'Search Now'. The Keyword search will search by matching roots or word prefixes in Specialty Descriptor title.

After a search method has been determined scroll down to #2. Add up to 3 Specialty Descriptors. Click on the Specialty Descriptor Code and Title drop box. Select a descriptor to view.

• by Series Number 0301 [This search method has been selected.]
• by Series Family [followed by a list box which states Select a Series Family]
• by Keyword [followed by a blank text box and Search Now]

2. Add up to 3 Specialty Descriptors
   Select a specialty descriptor from the pick list and click ADD to add it to the selection box in section 3.

Specialty Descriptor Code and Title
[The following items are from the list box.]

Select Specialty Descriptor
030100 International Standards Administrative Specialist
030101 Habitat Policy
030131 Telecommunications Standards Support
030151 Architectural and Facilities Management
030162 Confidential Liaison
030164 Human Resources Automation Systems
030170 Operations Policy [This option has been selected.]
030175 Institute Operational Policies
030180 Operations Management

Slide 8

2. Add up to 3 Specialty Descriptors
   Select a specialty descriptor from the pick list and click ADD to add it to the selection box in section 3.

Specialty Descriptor Code and Title
030170 Operations Policy [This option has been selected.]

Specialty Description

In the text box:
Anticipates management problems and devises solutions in the form of operational policies to ensure that the technical programs are carried out with maximum efficiency and adhere to established laws and regulations. Identifies [at the right side of the box is a graphic with up and down arrows that indicates that selecting the down arrow would continue the description.]

Below the text box:
Add Specialty Descriptor

3. Confirm Selections
   Your selections appear below. To delete a selection, highlight it and click DELETE. Click DONE when you are finished.

Selected Specialty Descriptors

In the text box:
Selected Specialty Descriptors

These choices follow:

• Delete Selection
• Done

Slide 9

Key Phrases

Please type position-specific key phrases in the box below. There is a limitation of 400 characters (including spaces and punctuations) for this field.

In the text box:
This is an unlikely combination of duties.

Slide 10

Supervision Exercised

• Less Than 25% - Employee does not meet supervisor titling criteria.
• Greater Than or Equal to 25% - Employee performs full range of supervision at least 25% of the time. [This option has been selected.]

Slide 11

Supervisory Responsibilities

Does the employee perform technical and administrative supervision that includes, as a minimum, all of the following?

1. Assigns and reviews work daily, weekly, or monthly.
2. Assures production and accuracy requirements are met.
3. Approves leave.
4. Evaluates work performance of subordinates.
5. Exercises four or five of the following:

• Plans work to be accomplished by subordinates, sets and adjusts short-term priorities, and prepares schedules for completion of work.
• Assigns work to subordinates based on priorities, and prepares schedules for completion of work.
• Gives advice, counsel, or instruction to employees on both work and administrative matters.
• Interviews candidates for positions in the unit; recommends appointment, promotion, or reassignment to such positions.
• Hears and resolves complaints from employees, referring group grievances, and more serious unresolved complaints to higher level supervisor or manager.
• Effects minor disciplinary measures, such as warnings and reprimands, recommending other action in more serious cases.
• Identifies developmental and training needs of employees, providing or arranging for needed development and training.
• Finds ways to improve production or increases the quality of the work directed.
• Develops performance standards.

These choices follow:

• Yes
• No

Slide 12

Employee Name (leave blank for vacancy)

• Employee Last Name: [followed by a blank text box]
• Employee First Name: [followed by a blank text box]
• Employee Middle Initial: [followed by a blank text box]

Slide 13

Position Requirements

Does this position require the operation of a Federal motor vehicle?

• Yes
• No [This option has been selected]

Is this position involved in activities requiring submission of SF450, Confidential Financial Disclosure Form?

• Yes
• No [This option has been selected]

Does this position have physical requirements other than those identified in SF177, Statement for Physical Ability or Light Duty Work?

• Yes
• No [This option has been selected]

Slide 14

Position Sensitivity

Level of Sensitivity

In the text box:
Noncritical sensitive

Sensitivity Description

In the text box:
Position with potential for SOME TO SERIOUS DAMAGE to national security, including apposition with access to CONFIDENTIAL or SECRET national security materials or with duties that may adversely affect agency national security [at the right side of the text box is a graphic with up and down arrows that indicates that selecting the down arrow would continue the description.]

Slide 15

Review Screen

AC#: 510020020141
Preparation Date: 8/6/2002
Org. Name: OFFICE OF THE SECRETARY
Line Office:
Incumbent Name: Vacancy [There is an option to Edit.]
Career Path: ZA [There is an option to Edit.]
Series: 0301
Band: 4
Title: Supervisory Miscellaneous Administration [There is an option to Edit.]
Principle Objective:
Write a PD [There is an option to Edit.]
Series Definition:
Performs or manages administrative work not classifiable in a more specific series. Requires analytical ability, judgment, discretion, and knowledge of a substantial body of administrative or program principles, concepts, policies, and objectives.

General Duties and Responsibilities:
Serves as the policy and planning auth. And the expert advisor to top managers and outside officials on a mgmt. function or major extramural program for a bureau or major line component; develops, recommends, and implements policies that lead directly to the accomplish. Of major programs; or serves as the principle admin. Advisor to the head of a major line component with operational respons. For budget, proc., personnel, and/or other admin. Functions; or spends at least 25% of time superv. A signif. Workload of admin. Work, at least 25% of which has career ladder to PB III.

Slide 16

Knowledge, Skills, and Abilities:
Authoritative mastery of all aspects of a major management function, incl. concepts, laws, and public policy issues; ability to assess the political and institutional environment; ability to analyze and relate complex variables to a specific policy issue and frame feasible options; and ability to represent the organization and present controversial issues and recommendations orally and in writing; or ability to perform the full range of supervisory functions, including planning/assigning/reviewing work; providing or arranging training and development; and evaluating performance.

Incumbent's Supervisory Responsibilities:
Employee performs full range of supervision at least 25% of the time. [There is an option to Edit]

Specialty Description(s):
99999 No specialty descriptors for this position.

Position-Specific Key Phrases:
This is an unlikely combination of duties. [There is an option to Edit]

Position Requirements:
There are no special requirements for this position. [There is an option to Edit]

Position Sensitivity:
This is a Noncritical sensitive position. [There is an option to Edit]

A graphic of an arrow pointing to the left with the word Back
A graphic of an oval with the word Cancel
A graphic of an oval with the words Save and Return to PD Display

Slide 17

Your position description has been saved

AC#: 510020020142
Preparation Date: 8/7/2002
Org. Name: OFFICE OF THE SECRETARY
Line Office:
Incumbent Name: Vacancy
Career Path: ZA
Series: 0301
Band: 4
Title: Supervisory Administrative Specialist
Principle Objective:
Write a PD
Series Definition:
Performs or manages administrative work not classifiable in a more specific series. Requires analytical ability, judgment, discretion, and knowledge of a substantial body of administrative or program principles, concepts, policies, and objectives.

General Duties and Responsibilities:
Serves as the policy and planning auth. And the expert advisor to top managers and outside officials on a mgmt. function or major extramural program for a bureau or major line component; develops, recommends, and implements policies that lead directly to the accomplish. Of major programs; or serves as the principle admin. Advisor to the head of a major line component with operational respons. For budget, proc., personnel, and/or other admin. Functions; or spends at least 25% of time superv. A signif. Workload of admin. Work, at least 25% of which has career ladder to PB III.

Slide 18

Knowledge, Skills, and Abilities:
Authoritative mastery of all aspects of a major management function, incl. concepts, laws, and public policy issues; ability to assess the political and institutional environment; ability to analyze and relate complex variables to a specific policy issue and frame feasible options; and ability to represent the organization and present controversial issues and recommendations orally and in writing; or ability to perform the full range of supervisory functions, including planning/assigning/reviewing work; providing or arranging training and development; and evaluating performance.

Incumbent's Supervisory Responsibilities:
Employee performs full range of supervision at least 25% of the time.
Specialty Description(s):
022110 Position Classification
Provides advice on the classification of positions according to kind of work, degree of responsibility, qualification requirements, and other factors described in the Position Classification Procedures; maintains position classification records, which describe appropriate pay systems, occupational groupings, titles, career paths, and pay bands.

030170 Operations Policy
Anticipates management problems and devises solutions in the form of operational policies to ensure that the technical programs are carried out with maximum efficiency and adhere to established laws and regulations. Identifies internal barriers to productivity, designs action plans to overcome these barriers and provide organizational mechanisms to optimize research creativity.

200310 Supply Program Management
Manages a supply program of several technical supply functions; analyzes, develops, evaluates, and promotes improvements in the policies, plans, methods, procedures, systems, and techniques of a supply activity.

Position-Specific Key Phrases:
This is an unlikely set of duties.

Position Requirements:
There are no special requirements for this position.

Position Sensitivity:
This is a Noncritical sensitive position.

At the bottom of the slide:
A graphic of an oval with the word Print
A graphic of an oval with the word Delete
A graphic of an oval with the words Main Menu