U.S. Office of Personnel Management - Ensuring the Federal Government has an effective civilian workforce

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OPM E-Government Initiative
E-Payroll

Office of Personnel Management
Strategic Compensation Conference 2002
August 27-28, 2002

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OPM e-Gov Initiatives

• e-Clearance
• EHRI
• e-Payroll
• Recruitment One-Stop
• Retirement System Modernization
• e-Training

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OPM e-GOV Initiatives

[This slide shows a graphic of a model.]

The first column is titled Recruitment.

• Arrows point sequentially from “Agency Assessment Systems” to “Status” to “Recruitment One-Stop.”
• Arrows point sequentially from “Recruitment One-Stop” to “Apply” to “Agency Assessment Systems.”

The second column is titled Employment.

• Arrows point sequentially from the first column label “Agency Assessment Systems” to “Hire” to “Agency HR Systems.”
• A double-sided arrow points between “Agency HR Systems” and “Exchange.”[A double-sided arrow indicates that the flow can go in both directions.The flow could go from “Agency HR Systems” to “Exchange” or from “Exchange” to “Agency HR Systems.”]
• A double-sided arrow points between “e-Payroll” and “Exchange.”
• A double-sided arrow points between “Exchange” and “EHRI.”
• Arrows point sequentially from the first column label “Recruitment One-Stop” to “Transfer” to “EHRI.”
• Double-sided arrows point sequentially between “EHRI” and “Investigate” and “e-Clearance.”
• Double-sided arrows point sequentially between “EHRI” and “Train” and “e-Training.”

The third column is titled Retirement.

• Arrows point sequentially from the second column label “EHRI” to “Retire” to “Retirement System Modernization.”
• Arrows point sequentially from “Retirement System Modernization” to “Re-Hire” to the second column label “EHRI.”

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OPM E-Payroll
The Current Environment

• 22 Payroll Providers
  • 4 Largest service 80% of total Federal civilian payroll

• Cost for current provider systems (FY 2003 – 2012)
• Operations$1.5 billion
• Investments$.7 billion
• TOTAL$2.2 billion

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Payroll Providers

• American Battle Monuments Commission
• Central Intelligence Agency
• Defense Finance and Accounting Services
• Dept. of Energy
• Dept. of Interior
• Dept. of Labor
• Dept. of Transportation
• Environmental Protection Agency
• Federal Bureau of Investigation
• Federal Reserve Board
• General Services Administration
• Dept. of Health & Human Services
• National Aeronautics and Space Administration
• Nuclear Regulatory Commission
• National Security Agency
• National Science Foundation
• Office of Thrift Supervision
• Railroad Retirement Board
• Dept. of State
• Tennessee Valley Authority
• U.S. Dept. of Agriculture
• Dept. of Veterans Affairs

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OPM E-Payroll
Recommendation

• Consolidate Federal payroll providers
• Standardize payroll policies
• Modernize payroll systems as necessary
• Phased approach to achieve the end state, an integrated HR/Payroll system

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OPM E-Payroll
Vision and Goals

• Vision - "Simple, easy to use, cost effective, standardized, integrated e-HR/Payroll services to support the mission and employees of the Federal Government."

• Goals - (1) Establish a governance structure for payroll policy; (2) Standardize payroll policies and procedures; (3) Establish HR/Payroll enterprise architecture in coordination with stakeholders; and (4) Identify a payroll service delivery consolidation strategy.

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OPM E-Payroll
Phased Approach

[This slide shows a graphic of a model.]

Three lines named Consolidation, Standardization and Enterprise Architecture connect to State - Sept. 2004.

Two lines named Standardization Continues and Final Enterprise Architecture connect Iterim State - Sept. 2004 and Integrated HR/Payroll

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OPM E-Payroll
Risk Mitigation

• Cultural
  • Collaboration with major providers and customer agencies
• Migration
  • Customer and Provider involvement in development of provider requirements and selection criteria
  • Customer and Provider involvement in data standardization and mapping
• Technology
  • Customer and Provider involvement in enterprise architecture
  • Interoperable systems
  • Extensive testing plans
  • Disaster recovery

   

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OPM E-Payroll
Benefits

• Elimination Of Redundancies
• Internal Efficiencies and Effectiveness
• Cost Reductions
• Foundation For Achieving Vision

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OPM E-Payroll Milestones

Target Date	Activity	On Target
05/1-31/02	Requirements developed	Completed
06/01/02	Solicitation for internal competition issued	Completed
06/30/02	Selection criteria	Completed
07/31/02	Provider Responses Due	Completed
09/30/02	Providers Selected	Yes
10/01/02	Migration Begins	Yes
09/30/04	Migration Ends	Yes
06/15/02	Review and identify changes needed in major HR and payroll policies	Completed
07/15/02	Submit final draft revisions to OMB	Completed
March 2003	Review and identify changes needed in all other HR and payroll policies	Yes

 

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OPM E-Payroll
2002 Accomplishments

• Feb – OPM sends out data call
• Apr – Final Business Case
• May
  • Request for Responses
  • Draft Standardization Report
• June – Standardization Report and Opportunities
• July – Consolidation and Standardization Plans
• August – Provider evaluations and recommendations

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OPM E-Payroll
Next Steps

• September 2002
  • Providers Selected
  • Interagency Agreement
  • Service Level Agreement
  • Baseline Migration Strategy

 

• October 2002
  • Agencies Select Provider
  • Migrations Begin

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OPM E-Payroll
On-Going Activities

• Perform Non-Title 5 Review
• Conduct Benchmarks
• Quality Assurance
• Internal Controls
• Manage Migrations

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E-Payroll Contact Information

• Norm Enger
  OPM e-Gov Program Director
  202 606-1000

• Janet Dubbert
  Director, Office of Payroll Policy and Systems Integration
  Project Manager, e-Payroll
  202 606-2800

• Mary Sherwood
  Deputy Project Manager, e-Payroll
  202 606-1451

• Mike Foley
  Management Team, e-Payroll
  202 606-1509

• Ann McNell
  Management Team, e-Payroll
  202 606-1133