Enterprise Human Resources
Integration (EHRI)
2002 Strategic Workforce Compensation Conference
August 28, 2002
Sandra E. Gibbs, Ph.D., Project Director
segibbs@opm.gov
OPM Managing Partner
EHRI Project Office
AGENDA
History... HR-DN to EHRI
- What is the EHRI Vision, Goals, Objectives?
- How does EHRI relate to other initiatives?
- How is EHRI "created"?
- Questions
OPF storage at NARA... 100 multiple forms are currently maintained for minimum
of 65 years after employee separation with a storage cost of $2.5 million/year
Financial measures related to the cost of performing HR related
activities (million / year)
- OPM requesting data and agencies responding $1.5
- Creating and maintaining OPFs $26
- Mailing OPFs (within and between agencies) $1.86
- Replacing or rebuilding lost or misplaced OPFs $2.2
- Shipping and retrieving OPFs from NARA $1.7-2.3
- OPF storage at NARA $2.5
- OPM staff re-entering retirement data $1.7-3.7
Other measures related to the cost of performing HR related
activities...
- From the date of OPM's receipt of the retirement package to the transaction
date for the first recurring annuity payment it takes CSRS 54 days, FERS-70
days
History
- March 1999
- Human Resources Technology Council and Office of Personnel Management
formed a Concept of Operations (CONOPS) Development Group
- March 2000
- CONOPS group delivered a strategy and plan for implementing the Federal
Human Resources Data Network (HRDN)
HRDN History
- Development of a government-wide HR data repository (but, not Federal HRIS)
- Implementation Strategy published
- Project Office established
OMB designated official partners for EHRI
- DOC
- DOD
- DOE
- DOI
- DOJ
- DOL
- DOT
- EEOC
- EPA
- GSA
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- HUD
- NASA
- NSF
- OPM
- SBA
- SSA
- State
- Treasury
- USDA
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Partnering In
- Technical Advisory Groups (TAG)
- Working Groups
- Subject Matter Experts (SMEs)
- Briefings to:
- Communicate program awareness
- Gather requirements
- Conduct functional reviews
- Update partnering agencies and stakeholders
- Develop evolving system application needs
HRDN transformation into EHRI
HRDN to EHRI
Development of a government-wide HR data repository to:
- Replace paper Official Personnel File (OPF)
- Provide a common data storage for employee data to facilitate employee
movement between agencies
- Provide a common data storage for government-wide HR reporting
- Enable strategic decisions regarding use of human capital and financial
resources to improve agency performance and address emerging needs
- Approved as one of the 24 e-government projects by Office of Management
and Budget (OMB) and President's Management Council (PMC)...IE&E
- Includes tie-in with other e-government projects such as e-training, e-recruitment,
e-clearance, etc.
AGENDA
- History HR-DN to EHRI
- What is the EHRI Vision, Goals, Objectives?
- How does EHRI relate to other initiatives?
- How is EHRI "created"?
- Questions
Why is EHRI needed?
- Government facing a human capital crisis
- Government does not have enough of the critical skills to continue to staff
after a large group of retirements
- No existing tool which can aid oversight agencies and the individual agencies
in their planning and evaluation of human capital assets
EHRI Vision
- Provide knowledge management capabilities that enable the Executive Branch
to practice world class management of Human Capital
EHRI Mission
- Provide storage, access, and exchange of standard, electronic, human capital
information that facilitates all human capital management practices
EHRI Goals and Objectives...
Goal 1:
Provide the capability for comprehensive knowledge management and workforce
analysis, forecasting, and reporting (to further strategic management of human
capital) across the government workforce.
Objectives:
- Build and deploy Phase 1 consolidated EHRI data repository housing data
extracted from Central Personnel Data Files and baseline e-Clearance data
covering some 2,000,000 Executive Branch civilian employees across all participating
Executive Branch agencies.
- Build and deploy Phase 1 knowledge management and workforce analysis and
planning tools covering all employee data stored in the EHRI data repository.
Goal 2:
Enable expanded electronic exchange of standardized HR data within and across
agencies and systems and the attainment of associated benefits and cost savings
Objectives:
- Enable electronic exchange of Human Resources (HR) data needed for inter
agency transfer among Executive Branch agencies
- Provide routine data extracts to support OPM's Retirements Systems modernization
(RSM) Project
Goal 3:
Set the stage for consolidation and integration of HR systems across the Executive
Branch
Objectives:
- Promote reduction in the number of HR Information Systems and providers
in the Executive Branch
- Promote the integration of HR Information Systems, Payroll, and Financial
Systems
AGENDA
- History HR-DN to EHRI
- What is the EHRI Vision, Goals, Objectives?
- How does EHRI relate to other initiatives?
- How is EHRI "created"?
- Questions
The opportunity...
- EHRI will provide the information required for human capital knowledge
management resource capability that will include a "data warehouse"
with employee data personnel and payroll data generated during their federal
career "life cycle"
- Having the data consolidated in one place allows for the opportunity to
ask/answer human capital questions for workforce planning, reporting, forecasting,
and trending
... But only if the users can get to it and it's easy to use
The employee lifecycle can be managed electronically
Agency Systems EHRI
- Pay/Benefits
- Train
- Clear
- Document
- Accession
- Transfer Reassign
- Retire Separate
Agency Systems EHRI
- Analytics
- OMB
- OPM
- GAO
- EEOC
- MSPB
- PUBLIC
EHRI Influence & Relationships
Agency Transactional Systems
- E-Recruit
- E-Clearance
- E-Training
- TBD
- e-Payroll (Providers)
EHRI Data Warehouse
- Retirement Systems Modernization
Analytics
- OMB
- OPM
- GAO
- EEOC
- MSPB
- PUBLIC
Level set
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EHRI is:
- A data warehouse with frequent data extracts from agency transactional
systems
- Provides standardized HR data
- Critical to the OPM management of human capital
- Supports robust, comprehensive workforce analysis and predictive
forecasting across all Federal employees within the EHRI data repository
- Provides standardized data to RSM for retirement
- Empowers the user community to run their own reports and perform
analyses without depending on programmers
- Provides capability beginning in 2003
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EHRI is not:
- A transactional system
- A Federal HR system
- Accepting information directly from any other OPM e-gov initiative
after launch
- Replacing Agency HR systems
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AGENDA
- History HR-DN to EHRI
- What is the EHRI Vision, Goals, Objectives?
- How does EHRI relate to other initiatives?
- How is EHRI being "created"?
- Questions
FY 2001 Activities: Major Pre-Development Work Products
- Concept of Operations
- Reengineering and Planning Guide
- Public and Private-sector benchmark
- OPM's Data Requirements
- Official Employee Record (OER) data requirements
- Necessary Regulatory and Statutory Changes
FY 2002 Activities: Major Pre-Development Work Products
- Updated Conceptual Data Model
- Consolidated Report on Analysis of Implications and Recommendations for
Agency Transition to HRDN
- Functional Requirements Document
- Security and Privacy Requirements
- Relevant Software Packages, Enabling Technologies, Security and Components
- Physical Data Model Structure and Distribution Alternatives Analysis
FY 2002 Activities: Major Pre-Development Work Products
- EHRI Logical Data Model including metadata, XML tags and proposal for standardized
Federal HR data
- EHRI Privacy Act Impact Assessment
- EHRI Solution Architecture Plan
- EHRI Notional Architecture Plan
EHRI 2003 milestones...
Why investing in the Army as a Phase 1 Option...
- Army's tool is a good step to bring different types of data together for
different groups of users for workforce planning
- OPM's interagency Workforce Planning conference deemed it a "best
of breed" and agency's are implementing as well as GAO
- DoD and State are implementing
- 18 agencies signed list of "intent" for a government wide use
of Army tool at OPM
EHRI 2003 milestones cont'd...
EHRI Analytics Toolkit Phase 1:
- Working with the Office of the Assistant G-1 for Civilian Personnel Policy,
Office of Deputy Chief of Staff [DAPE - CP]
- Modified for increased ease of use, the Army's Workforce Analysis Support
System (WAS+) and Civilian Forecasting System
- Formation of Integrated Project (IPT) from federal HR oversight, operations
and planning community to work with other stakeholders to define and validate
analytics requirements
- Update documentation "EHRI Analytics Tool 1 Technical Requirements
for the Consolidated Catalog of Oversight Analytic Data Requirements"
- Identify data and queries for the demonstration of EHRI Analytics Tool
1
EHRI 2004 milestones...
EHRI Initial Operating Capacity (IOC)
- Enable electronic exchange of HR data needed for interagency transfer of
some 2,000,000 Executive Branch civilian employees
- Increase speed at which employee data catches up with employee (accurate,
up-to-date employee payroll, leave and benefit data) thus,
- Reduce demand for OPM labor to make manual interventions associated
with employee transfer
- Provide routine data feed (extract) to support OPM's Retirement Systems
Modernization (RSM) Project that will allow RSM to:
- Achieve targeted benefits and Return on Investment
- Double the size of EHRI data repository
- Provide enhanced knowledge management and workforce analysis and forecasting
on some 2,000,000 Executive Branch civilian employees to include:
- Financial data (e.g. cost of labor)
- Competency data (limited to data currently captured)
- Roll-out to agencies
AGENDA
- History HR-DN to EHRI
- What is the EHRI Vision, Goals, Objectives?
- How does EHRI relate to other initiatives?
- How is EHRI "created"?
- Questions
OPEN FORUM
Enterprise Human Resources Integration (EHRI)
Project Office
One Lafayette Centre - North
1120 20th St N.W. Suite 300
Washington, DC 20036
202-606-1726
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