Click here to skip navigation
This website uses features which update page content based on user actions. If you are using assistive technology to view web content, please ensure your settings allow for the page content to update after initial load (this is sometimes called "forms mode"). Additionally, if you are using assistive technology and would like to be notified of items via alert boxes, please follow this link to enable alert boxes for your session profile.
An official website of the United States Government.

Background Investigations Federal Investigations Notices

You have reached a collection of archived material.

The content available is no longer being updated and as a result you may encounter hyperlinks which no longer function. You should also bear in mind that this content may contain text and references which are no longer applicable as a result of changes in law, regulation and/or administration.

Attachment to FIN 01-06

Clearance Verification System (CVS) Transaction File

PIPS will establish clearance records and maintain their activity history for Federal agencies who currently use OPM's SII to record its investigative history. These activities will be performed by submitting a file of clearances to OPM to be processed (loaded or revalidated). For each record:

  • if a clearance already exists, a "revalidation" event will be added to its history, or
  • if no clearance exists, a clearance will be added.

Then each active clearance, for the authority or for one of its authorized authorities, will be identified. If there was no corresponding record for this clearance in the file submitted, a "canceled" event will be added to its history.

The subject information provided on this file must match exactly to the SSN, last name and date of birth of the subject on PIPS. If the clearance is being added, the subject must already exist on PIPS and have a completed investigation.

The following is the ASCII fixed-length file format that must be provided and a description of each field.




SSN of subject



SOI code of granting authority



Clearance level, coded:
C - Confidential
S - Secret
T - Top Secret



Leave blank.



Granted date of clearance, if new clearance is added by the program. Ignored if clearance already exists. In CCYYMMDD format.

If not provided, the date the file is processed is used.

If provided:

  • If adding a clearance, date reflects its granted date and date must not be greater than 10 days after the date the file is processed (i.e., clearances that are to become effective in the future but not more than 10 days beyond the date the file is entered into the SII).
  • If revalidating an existing clearance, the date is ignored, the program uses the date the file is processed.



Last name of subject



Date of birth of subject.   In CCYYMMDD format.



State of birth of subject

 * State or country may be entered, but not both.



Country of birth of subject

 * State or country may be entered, but not both.

Control Panel