RESTRUCTURING INFORMATION HANDBOOK MODULE 4

TRANSFER OF FUNCTION

Unit A, Required Procedures

(June 2002 version)

Introduction

Restructuring Information Handbook Module 4 provides guidance on OPM's Transfer Of Function regulations published in part 351 of title 5 of the Code of Federal Regulations (5 CFR part 351).  Module 4 consists of two Units: (1) Unit A, "Required Procedures," and (2) Unit B, Guidance.  This is the January 2002 version of Unit A.

Contents

This publication contains the following topics:

 

Topic	Begins at Page
Overview of Transfer of Function	1-1
Transfer of Function Definitions	2-1
Applicability of the Transfer of Function Regulations	3-1
Agency Responsibility to Apply the Transfer of Function Regulations	4-1
Applying the Transfer of Function Regulations in Any Situation	5-1
Identification of Employees and Positions with a Transferring Function-General	6-1
Identification Method One	7-1
Identification Method Two	8-1
Employees of Losing Competitive Area	9-1
Employees of Gaining Competitive Area	10-1
Transfer for Liquidation	11-1
Transfer of Function Canvass Letters	12-1
Volunteers for Transfer	13-1
Transfer of Function Appeals and Grievances	14-1

RESTRUCTURING INFORMATION HANDBOOK MODULE 4

TRANSFER OF FUNCTION

Unit A, Required Procedures

(June 2002 version)

Table of Contents

Section 1. Overview of Transfer of Function…………………………………………..1-1

 

1-1             Legal Basis for Transfer of Function

1-2             Purpose of the Transfer of Function Regulations

1-3             Transfer of Function Because of Organizational Change

1-4             Transfer of Function Because of Relocation

1-5             Identification of Employees With a Transferring Function

1-6             RIF in Transfer of Function

1-7             Transfer of Function Canvass Letters

1-8             Transfer of Function Appeals

 

Section 2. Transfer of Function Definitions………………………………………….…2-1

 

2-1             Definition of Transfer of Function

2-2             Definition of Competitive Area

2-3             Definition of Function

2-4             Explanation of Function

2-5             Definition of Competing Employee

2-6             Other Definitions

2-7             Definition of Reorganization

 

Section 3. Applicability of the Transfer of Function Regulations………………………3-1

 

3-1             The Two Situations When the Regulations Apply

3-2             Authority for Transfer of Function

3-3             A Transfer of Function May Be Intra- or Interagency

3-4             A Function Must Continue in Identifiable Form

3-5             Movement of a Function Within a Competitive Area is not Transfer of Function

3-6             Transfer of a Function for Liquidation is not Covered by the Regulations

Table of Contents (continued)

 

Section 4. Agency Responsibility to Apply the Transfer of Function Regulations……4-1

 

4-1             Management's Right to Make Transfer of Function Decisions

4-2             Management Right to Take Other Actions

4-3             Basis for Transfer of Function Decisions

 

Section 5. Applying the Transfer of Function Regulations in Any Situation………..5-1

 

5-1             The Same Transfer of Function Provisions Potentially Cover All

Movement of Work

5-2             Importance of Cooperation Between the Losing and the Gaining

Competitive Areas

 

Section 6. Identification of Employees and Positions with a Transferring

Function-General…………………………………………………………………………6-1

 

6-1             Responsibility of Losing Competitive Area to Identify Positions and

Employees

6-2             Agencies Use Two Procedures to Identify Positions and Employees

for Transfer

6-3             The Two Identification Procedures are Mandatory

6-4             Use of Identification Method One Versus Use of Identification Method

Two

6-5             Using the Position Description to Identify Employees for Transfer

6-6             Supplementing the Position Description to Identify Employees

 for Transfer

 

Section 7. Identification Method One…………………………………………………….7-1

 

7-1             Identification Method One-General

7-2             Grade-Controlling Duties Must Support Grade of Position

7-3             Identification of Positions When Both Methods One and Two Apply to

 the Same Register

 

Section 8. Identification Method Two………………………………………………….…8-1

 

8-1             Identification Method Two-General

8-2             Number of Employees With Right to Transfer

8-3             Developing Retention Registers

Table of Contents (continued)

 

Section 8. Identification Method Two (continued)

 

8-4             Using Retention Registers to Identify Employees for Transfer

8-5             Identification of Positions When Both Methods One and Two Apply to Same Register

 

Section 9. Employees of Losing Competitive Area…………………………….……..9-1

 

9-1             Right of Employee to Transfer

9-2             Separation of Employee Who Refuses to Transfer

9-3             Use of RIF Procedures in the Losing Competitive Area

 

Section 10. Employees of Gaining Competitive Area…………………….…………10-1

 

10-1        No Impact in Gaining Competitive Area Without Other Organizational

Changes

10-2        Transferring Employees Compete on Basis of Positions of Record

10-3        Rights of Transferred Employees in the Gaining Competitive Area

10-4        Actual Relocation of Transferring Employees Not Necessary Before RIF

10-5        Employees Separated by RIF Covered by RPL in Gaining Competitive

Area

10-6        Status of Competitive Service Positions

 

Section 11. Transfer for Liquidation…………………………………………………….11-1

 

11-1        Limited Rights After Transfer for Liquidation

11-2        No Right to Transfer With Terminated Function

 

 

Section 12. Transfer of Function Canvass Letters…………………………………….12-1

 

12-1        Purpose of Canvass Letters

12-2        Canvass Letters Are Optional

12-3        Transfer of Function Canvass Letters Used Only In Geographic Move

12-4        Content of Canvass Letters

12-5        Acceptance of Offer to Transfer

12-6        Declination of Offer to Transfer

 

Table of Contents (continued)

 

Section 13.  Volunteers for Transfer……………………………………………………13-1

 

13-1        Use of Volunteers-General

13-2        Optional Use of Volunteers

13-3        Temporary Employees May Volunteer

13-4        Volunteers and Retention Standing

 

Section 14. Transfer of Function Appeals and Grievances………..……………….14-1

 

14-1        No Basic Right to File a Transfer of Function Appeal or Grievance

14-2        Transfer of Function Issues in a Grievance

Section 1, Overview of Transfer of Function

Introduction

This section provides an overview of OPM's transfer of function regulations.  Each paragraph in Section 1 summarizes a specific transfer of function topic.  For more detailed information on a topic, each paragraph in Section 1 has a reference to the appropriate section in Module 4.  The "Additional Information" paragraph below lists these references.

Contents

This overview section contains the following topics:

 

Topic	See Paragraph
OPM's Transfer of Function Regulations	4-A-1-1
Purpose of the Transfer of Function Regulations	4-A-1-2
Transfer of Function Because of Organizational Change	4-A-1-3
Transfer of Function Because of Relocation	4-A-1-4
Identification of Employees With a Transferring Function	4-A-1-5
RIF in Transfer of Function	4-A-1-6
Transfer of Function Canvass Letters	4-A-1-7
Transfer of Function Appeals	4-A-1-8

Additional Information

This section in Restructuring Information Handbook Module 4, Unit A, has references to other sections in Unit 4-A for more detailed information on specific transfer of function topics.

 

To find additional information in this Module on the overview paragraph below in Unit 4-A,	In Unit 4-A see section, or paragraph:
4-A-1-2	4-A-2-2 <