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Technically, the within-grade increase determination is based on the
most recent rating of record as long as it was issued within the last
year. However, the regulations provide that a
supervisor, in making an "acceptable level of competence"
determination, may issue a new rating if the most recent rating does not
reflect the employee's current performance.
Consider the case where an employee's within-grade increase is due
in 3 weeks, the last rating was Fully Successful, and the employee was
given an opportunity to improve that began last month. You would need
decide whether the employee's current performance has come back up to
Fully Successful, and if so, you would approve the within-grade
increase. However, it is more likely that the current performance is
below the acceptable level, in which case a new rating needs to be
issued to support the denial of the within-grade increase.
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