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If you have a Privacy Act request requiring a copy of documents within your Official Personnel Folder (OPF), please follow the instructions below;
If you are a current Federal employee, please contact the HR office within your agency for access to your records.
If you are a former Federal employee, you may get a copy of your most recent SF-50, or a copy of your complete Official Personnel Folder, by requesting it from the National Archives and Records Administration
National Personnel Records Center (civilian)
411 Boulder Blvd, Valmeyer, IL 62295.
Federal law [5 USC 552a(b)] requires that all requests for records and information be submitted in writing. Each request must be hand signed (in cursive) and dated (within the last year). Please identify the documents or information needed and explain the purpose of your request.
Certain basic information is needed to locate civilian personnel records and to respond to your request, including:
1. Full name.
2. Date of birth.
3. Social security number.
4. Last employing agency (including duty station) and approximate date(s) of the employment (for former Federal employees).
The National Personnel Records Center provides this fax # for requests: 618-935-3014.
The eOPF is an electronic version of the paper OPF and a system for accessing the electronic folder online. The eOPF system combines document management with workflow capabilities. The eOPF allows each employee to have an electronic personnel folder instead of a paper folder. Benefits of eOPF include:
* Immediate access to personnel forms and information for a geographically dispersed workforce.
* E-mail notification to employee when documents are added to their eOPF.
* Multi-level secure environment with security rules for sensitive information.
* No loss of official personnel documents due to filing and routing errors.
* Reduced costs associated with storage, maintenance, and retrieval of records.
* Electronic transfer of human resources (HR) data.
* Integration with agency’s human resources information systems (HRIS).
* Compliance with OPM and federally mandated HR employee record management regulations.
Your Official Personnel Folder contains records the Government needs to make accurate employment decisions throughout your Federal career.
Check Chapter 3 of The Guide to Personnel Recordkeeping [588KB] for more detailed information on what goes into the Official Personnel Folder.
HR Specialists have read-write access to employees’ eOPF within their service area. Employees are able to view their own eOPF documents, but cannot modify the documents. eOPF system includes an audit trail that records when and why an individual has reviewed an eOPF.
You. Anyone you designate. Government officials who need to see the records to do their jobs. There are a limited number of special situations where others can see information from your personnel records. These situations are described in routine uses under the Privacy Act System of Records Notice covering the Official Personnel Folder.
For more information on the Privacy Act and the Office of Personnel Management's records systems under the Act, visit Privacy Act Information.
Contact the eOPF Help Desk use the following preferred method is email at firstname.lastname@example.org and alternate method is 1-866-275-8518. You will need to provide the following:
1. Full Name
3. Contact information (phone and email)
4. The Agency URL impacted (the link to the website)
5. The Web Server number (found above the login and password prompts)
6. Complete description of the problem (include screen shots if possible)
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