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Our recent review of 2003 CFC applications found a problem with the use of checklists and standardized formats used to describe services, benefits, assistance and program activities provided by a number of organizations. The purpose of this guidance is to advise that the use of such formats and checklists may substantially affect an applicant's ability to provide the necessary clear showing of real services, benefits, assistance or other program activities in any state as required by Attachment A of the CFC application. As such, an application using such methods may not meet the requirements of 5 CFR §950.203 (a)(5) in future CFCs.
National organizations and federations must demonstrate that real services, benefits, assistance or other program activities are provided in at least 15 states or one foreign country. An increasing number of applicants rely on the use of standard listings of service categories which an organization may "check-off" to indicate the services, benefits, assistance or program activities provided in each state. Associated with such checklists has been a tendency to replicate the identical narrative description of services for each of the states in which the organization is claiming a presence. In some cases, the only unique information provided is a number indicating how many persons the organization claims to have served in each state.
The use of broad descriptions of services, benefits, assistance or program activities and/or descriptions that replicate the identical information for each state in which service is claimed does not adequately allow OPM to determine that the real services, benefits, assistance or program activities were provided or to accurately determine the number of individuals or entities to whom these were delivered.
Each year, in the fall, OPM sponsors an orientation session for participating charities and prospective applicants. See examples used for training purposes which illustrate the clear showing of services, benefits, assistance or program activities as required in Attachment A.
Each year, in the fall, OPM sponsors an orientation session for participating charities and prospective applicants. Enclosed is a copy of examples used for training purposes which illustrate the clear showing of services, benefits, assistance or program activities as required in Attachment A.
As you know, CFC Operations staff is always willing to respond to questions about the application process and discuss any issues identified.
Thank you for your attention to this matter.
All organizations seeking national list eligibility must certify that it provides or conducts real services, benefits, assistance, or program activities, in 15 or more different states or a foreign country over the 3 year period immediately preceding the start of the year involved. This requirement cannot be met on the sole basis of services provided through an "800" telephone number or by sending materials via the U.S. Postal Service or a combination thereof. A schedule listing those states (minimum 15) or the foreign countries (minimum 1) where the program activities have been provided and a detailed description of the activities in each state or foreign country must be included with the application. While it is not expected that an organization maintain an office in each state or foreign country, a clear showing must be made of the actual services, benefits, assistance, or activities in each state or foreign country. See >5 CFR § 950.202(a).
While CFC regulations note that an organization is not expected to maintain an office in each state or foreign country, a clear showing must be made of the actual services, benefits, assistance or program activities provided in each state or foreign country. That is, a listing of services, benefits, assistance or activities must be provided for each of the 15 or more states or 1 foreign country where coverage is claimed. Providing the location of where organization members reside, alone, is not a sufficient clear showing to support eligibility.
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There are many ways to present the information necessary to meet this eligibility requirement. Following is a sample of one format with hypothetical information that provides the required details.
June 1, 2002 - Sacramento - staff presented volunteer training on healthcare advocacy issues; attended by 100 individuals from northern California
July 9, 2001 -- Annual meeting, "Philanthropy in the New Millennium" conducted in San Francisco
October 20, 2001 - Presented at the University of Colorado Health and Wellness Fair. Staff were on-hand to distribute educational information and answer questions from students
ABC Charity provides educational tools to inner-city schoolchildren whose families are below the poverty line. $5,000 educational scholarships for tuition at two or four year colleges are awarded to recipients who meet the eligibility criteria (3.0 grade point average, involvement in extra-curricular activities, 500-word essay, etc.). Following is a listing of the students who have received ABC scholarships in 2000-2002.
ABC Charity's publication, ABC Cares, is distributed monthly to 3,000 members residing in all 50 states, the District of Columbia, and Puerto Rico. Thousand of others receive ABC Charity's information from our website and other publications.
ABC Charity offers educational packages to schools in every state. The package includes information on cancer prevention and detection.
Attached is a listing of ABC Charity-affiliated support groups in 25 states.
Over the past three years, ABC Charity's literature is used by high schools and universities in the following states: AL, CA, DE, FL, GA, IL, IN, ME, NY, NH, OH, OR, PA,