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In response to the damages caused by Hurricanes Gustav and Ike to the Gulf Coast area, which is still in the midst of recovering from Hurricane Katrina in 2005, the U.S. Office of Personnel Management (OPM) has authorized a special Combined Federal Campaign (CFC) solicitation and advanced disbursement of CFC cash/check contributions designated to charitable organizations supporting the Hurricanes Gustav and Ike relief efforts. The effort is similar to the one conducted in response to Hurricane Katrina in 2005. Under normal circumstances, the CFC should be viewed as a means for long-term assistance with cash/checks and payroll deductions being used to fund organizations providing relief throughout the 2008 CFC. The Office of Combined Federal Campaign Operations (OCFCO) requests that Local Federal Coordinating Committees (LFCC) accommodate requests from Federal agencies to make cash/check advance disbursements available to designated charities involved in Hurricanes Gustav and Ike relief efforts if there is significant local interest and if the LFCC determines it is feasible to conduct this special solicitation and advanced disbursement.
We ask that all local campaigns participating in this special CFC solicitation post a notice on their CFC websites regarding the relief efforts. Attached to this Memorandum is a model notice which can be adapted to your campaign for posting on your CFC website. If you do not have a CFC website, please make this message available to Loaned Executives, Coordinators and Key Workers for distribution to all Federal employees in your area. A notice will also be posted on the OPM-CFC website. This special Hurricanes Gustav and Ike relief effort should not prevent or interfere with the implementation of the regular CFC solicitation process. As noted on the sample notice, Federal donors should be reminded that all CFC charities continue to need their support, in addition to those assisting Hurricanes Gustav and Ike victims.
Many of the national organizations currently involved in the relief efforts are also CFC charities. For your convenience, a list of the CFC participating charities identified by Federal Emergency Management Agency (FEMA) as involved in Hurricanes Gustav and Ike disaster relief efforts has been provided on OPM's website. Because the list of disaster relief organizations is still evolving there may be other charities not noted by OPM that Federal donors may wish to contribute to for relief efforts. Federal agencies must receive approval from OPM prior to the collection of funds for organizations that do not appear on the OPM Hurricanes Gustav and Ike disaster relief list.
Contributions received through this process are considered CFC pledges. The contributions will be counted toward the total raised in the local campaign. Donors and Federal agencies should receive credit toward their campaign goals for any cash/check contributions received.
We recommend the following procedures for advancing cash/check contributions:
PCFOs should model their plan in accordance with these instructions:
The first disbursement should include all cash and checks received through October 14, 2008, which have been processed by the PCFO. The PCFO should follow these procedures when processing funds for this first advance disbursement:
The second disbursement should include all cash and checks received between October 15 and November 18, 2008, which have been processed by the PCFO. The PCFO should follow the same procedures identified in #1-9 above when processing funds for this second advance disbursement, except that the PCFO should make the second advance disbursement no later than November 21, 2008.
Any cash/check contributions received and processed after November 18, 2008, even if designated to an identified relief organization, must be processed as normal under the CFC and included in the initial disbursements in April 2009.
If campaigns have any questions, please contact the appropriate OPM Regional Representative at 202/606-2564 or firstname.lastname@example.org.
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