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Frequently Asked Questions Assessment Policy

Structured Interviews

  • Yes, and one of those scales can be found in the Structured Interview Guide located on OPM's Assessment and Selection Policy website (http://www.opm.gov/policy-data-oversight/assessment-and-selection/structured-interviews/).
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  • Essentially, any question that is not job-related cannot be asked, such as asking (or commenting) about a candidate's age, sex, race, national origin, religion, marital or familial status, disabilities, or health status. However, if the ability to speak Spanish was determined to be an important, job-related task in the job analysis (for example, the job incumbent will need to be able to address customer concerns in both English and Spanish), then yes, it is fine to ask whether the applicant is fluent in Spanish.  It also would be appropriate to ask an applicant to describe situations in which he or she has used Spanish in a business setting and for what purposes.   It should be noted that, in general, the interview should not be used to assess the applicant’s level of fluency by requiring speaking in Spanish unless the interview was constructed for that purpose only and the method of scoring has been carefully constructed.
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  • Some tips for writing structured interview questions include ensuring the questions are:  1) reflective of the job,  2) tied to competencies identified through a job analysis,  3) open-ended,  4) clear and concise,  5) at an appropriate reading level,  6) free of jargon or "Governmentese", and  7) written with superlative adjectives (e.g., ask for the most, last, worst, least, or best experience or example that demonstrates the competency).   It also helps to write the question using the STAR method.  Such questions should elicit a response that includes descriptions of:   -- Situation or Task:  the context or background  -- Action:  exactly what was done or what would be done -- Result:  the consequence of the candidate’s actions. Writing effective questions is an art and it does take time, effort, and practice.  We suggest having other people (hiring manager, job incumbents, etc.) review the questions and even read them out loud to ensure they'll be clearly understood by applicants. For more information about structured interviews, please visit the Structured Interviews page on the Selection and Assessment website (http://www.opm.gov/policy-data-oversight/assessment-and-selection/structured-interviews/).
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  • As a general rule of thumb, structured interviews typically assess 4 – 6 competencies unless the job is unique or at a high level.  However, the number of questions must be balanced with the amount of time allotted for the interview. For more information about structured interviews, please visit the Structured Interviews page on the Selection and Assessment website (http://www.opm.gov/policy-data-oversight/assessment-and-selection/structured-interviews/).
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  • In general, most structured interview panels range from two (2) to four (4) panel members.  The size of the interview panel can depend on many things, including interviewer availability and the number of interviews that need to be conducted. It is highly recommended that the same number of interviewers attend each interview.  However, if it is not possible to continually have the same number of interviewers, consider dropping the number of interviewers on the panel from, for example, three to two. For more information about structured interviews, please visit the Structured Interviews page on the Selection and Assessment website (http://www.opm.gov/policy-data-oversight/assessment-and-selection/structured-interviews/).
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  • To develop customized ratings scales, you will need to determine how many proficiency levels you want, create behavioral and/or situational examples for each level, and determine how each question will be scored.  Developing customized rating scales will require extensive subject matter expert involvement. The Structured Interview Guide is located on OPM's Assessment and Selection Policy website and provides additional information on creating your own customized rating scales (http://www.opm.gov/policy-data-oversight/assessment-and-selection/structured-interviews/).
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  • A structured interview is an assessment method designed to measure job-related competencies by systematically inquiring about a candidate’s behavior in past experiences and in proposed hypothetical situations.  Structured interviews use a standardized questioning and scoring process for all candidates. Also, structured interviews generally have more than one person doing the interviewing (called a 'panel'), and all interviewers must come to a consensus on the ratings (scores) they give a candidate's response.  A panel of interviewers may be better able to document and interpret the information.  A panel also reduces the risk of biases in ratings and allows for a diverse (e.g., race and sex) range of interviewers, indicating to the candidate that the organization values diversity and fair treatment. For more information about structured interviews, please visit the Structured Interviews page on the Selection and Assessment website (http://www.opm.gov/policy-data-oversight/assessment-and-selection/structured-interviews/). 
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  • It is highly recommended that the same number of interviewers attend each interview, as this maintains the consistency and structure of the interview process so each candidate has the same experience and opportunity.  However, different interviewers can interview different candidates.   We recommend all interviewers receive the same training and are provided a common frame-of-reference for administrative procedures, the competencies being measured, and how the questions will be scored. For more information about structured interviews, please visit the Structured Interviews page on the Selection and Assessment website (http://www.opm.gov/policy-data-oversight/assessment-and-selection/structured-interviews/).
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  • A structured interview uses a standardized questioning and scoring process for all candidates.  This means that all candidates are asked the same predetermined questions in the same order, and all candidates’ responses are evaluated using the same rating scale and standards for acceptable answers.   Also, structured interviews generally have more than one person doing the interviewing (called a “panel”), and all interviewers must come to a consensus on the ratings (scores) they give a candidate's response.  A panel of interviewers may be better able to document and interpret the information.  A panel also reduces the risk of biases in ratings and allows for a diverse (e.g., race and sex) range of interviewers, indicating to the candidate that the organization values diversity and fair treatment.  For more information about structured interviews, please visit the Structured Interviews page on the Selection and Assessment website (http://www.opm.gov/policy-data-oversight/assessment-and-selection/structured-interviews/).
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  • Scores for a structured interview are based on the proficiency levels, where each interviewer will record the score he or she gave a candidate for each competency (content area).  For example, if a 5-point proficiency scale is being used, each competency will receive a score ranging from 1 (Awareness) to 5 (Expert) from each interviewer.   It is recommended you assign equal weights to each competency (content area).  Using equal weights is generally the most effective and defensible course of action in the absence of a clear and documented rationale for doing otherwise.  If you do give different weights to competencies (content areas), be sure to document the justification for doing so. The Structured Interview Guide is located on OPM's Assessment and Selection Policy website and provides additional information on scoring structured interviews (http://www.opm.gov/policy-data-oversight/assessment-and-selection/structured-interviews/).
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