Specifying Save Name and Location

By clicking the Save button, you can save your case to your local computer or network for uploading at a later date. When you click this button, a new pop-up screen will open directing you to save the case to your local computer or network. You can save a case at any time during the data entry process to upload later. Cases will be saved as an .xml file. You can save other copies of the final results for viewing outside of the calculatorby using your local computer’s “save as PDF” function, if available.

NOTE: The information provided below is general information on how to save files from a web browser. It is not intended to provide answers to all configurations, browser versions, and other issues that may occur when saving files.

Internet Explorer

1. The following popup will appear:
2. If the button does not say "Save As", click the arrow next to it and select "Save As".
3. Click the "Save As" button. A Save As dialog box will appear and ask you for a name and location in which to save the file.

Chrome

If Chrome does not automatically prompt you for name and location with a Save Dialog box, follow these steps to enable the dialog box:

1. Click the "customize and control Google Chrome" menu button.
2. In the dropdown menu, select "Settings".
3. At the bottom of the page, click "Select advanced settings..."
4. Under the Downloads header, check "Ask where to save each file before downloading".

Click "Save" for a name and location prompt in which to save the file.

Firefox

If Firefox does not automatically prompt you for name and location with a Save Dialog box, follow these steps to enable the dialog box:

1. Click the "Open menu" button.
2. In the dropdown menu, select "Options".
3. Under the "General" tab, look for the "Downloads" section. Select "Always ask me where to save files".

Click "Save" for a name and location prompt in which to save the file.

Identifying Information Section

Recipient's Name

Enter the name of the back pay recipient in the First, Last, and Middle name fields. These fields are optional.

NOTE: If multiple records are created for the same recipient, we suggest you save the file under different name identifiers.

Special Notes

Enter any special notes or other important information about this case. This field is optional.

Pay Periods and Interest Section

Field #1 - Number of days in employee's pay period

Enter the number of days in the employee's pay period during the back pay period. The default value is 14. If this employee has a pay period other than 14 days, click on the box and type in the appropriate number of days. You must start a new case if the numbers of days in an employee's pay period changes during the back pay period. This is a required field.

NOTE: If necessary, contact the employee's human resources office or payroll provider for information on the number of days in the employee's pay period.

Field #2 - Number of days between end of pay period and date that paychecks are issued

Enter the number of days between the end of the pay period and date that paychecks were issued for the employee during the back pay period. There is no default value. You must start a new case if the numbers of days in an employee's pay period changes during the back pay period. This is a required field.

NOTE: If necessary, contact the employee's human resources office or payroll provider for information on the number of days between the end of pay period and date that paychecks are issued.

Field #3 - First day of first pay period for which back pay is payable

Enter the first day of the first pay period for which back pay is payable (MM/DD/YYYY). This is a required field.

You can either type the date in the box or you can click on the calendar button. If you click on the calendar button, first select the year by clicking on the down arrow to the right of the year displayed. Use the slider to locate the appropriate year. Next select the appropriate month and then click on the date. The date will automatically appear in the box.

Field #4 - First day of last pay period for which back pay is payable

Enter the first day of the last pay period for which back pay is payable (MM/DD/YYYY). This is a required field.

You can either type the date in the box or you can click on the calendar button. If you click on the calendar button, first select the year by clicking on the down arrow to the right of the year displayed. Use the slider to locate the appropriate year. Next select the appropriate month and then click on the date. The date will automatically appear in the box.

Field #5 - Date on which back pay interest stops accruing

Enter the date on which back pay interest stops accruing (MM/DD/YYYY). This is a required field.

You can either type the date in the box or you can click on the calendar button. If you click on the calendar button, first select the year by clicking on the down arrow to the right of the year displayed. Use the slider to locate the appropriate year. Next select the appropriate month and then click on the date. The date will automatically appear in the box.

NOTE: The days/dates in fields #2, #3, #4, and #5 must align properly before you can calculate back pay and interest. An error message will appear if the days/dates are not properly aligned.

Outside Earnings Section

Click on Yes or No in response to the question "Did the employee have outside earnings during the period of time in which the employee was erroneously separated due to an unjustified or unwarranted personnel action?" Clicking "Yes" or "No" is required.

• If you click No, continue to the Pay Period Data section.
• If you click Yes, enter Total outside earnings during the period of erroneous separation. This is a required field.
• Click on the Continue button and proceed to the Pay Period Data section.

NOTE: By law, an employee's back pay award must be offset by the amount of any outside earnings. The outside earnings factor will be computed based on the amounts you entered and will be automatically applied to each pay period. The calculator automatically subtracts outside earnings (when outside earnings amounts are entered) and results can be seen in the summary report of the back pay and interest calculation. See 5 U.S.C. 5596 and 5 CFR part 550, subpart H, for additional information on outside earnings.

Pay Period Data Section

Gross Pay field

Enter Gross Pay actually paid to the employee during each pay period. This is a required field.

Corrected Gross Pay field

Enter Corrected Gross Pay that the employee should have received during each pay period. This is a required field.

After you enter all the information and data into the required sections of the calculator, click the Calculate Back Pay button to complete the back pay interest calculation.

NOTE: You can use the tab key to easily navigate this section. Also, you can use a combination of the tab key and Ctrl C (copy)/Ctrl V (paste) to complete only the Corrected Gross Pay column.