The Office of Personnel Management (OPM) is responsible for a wide array of records that are created, received, and used by the agency for the conduct of official business. These include office (or administrative) records, as well as employment-related records of many kinds, from hiring to benefits to retirement.
At OPM, Records Management, based in the Office of the Chief Information Officer, holds primary responsibility for:
On this website, you will find information about our records-related policies and records schedules, along with references to the more general guidance provided by NARA; information on records management laws and statutes, including a table describing what we are doing to meet Federal records management requirements; and contact information.
All Federal records must be scheduled: they must be assigned an appropriate amount of time after which they will be destroyed or transferred to the National Archives for permanent retention. After records are no longer needed for frequent consultation, but before they are ready to be destroyed or transferred to the National Archives, agencies frequently use the services of NARA's Federal Records Centers (FRCs), where the records are stored but can be retrieved whenever the responsible agency needs them to conduct its business. This is what OPM does with OPFs. NARA issues General Records Schedules (GRS), which we use to schedule many of our records; where no GRS meets OPM's needs, the agency uses one of the following agency-specific, NARA-approved schedules:
The primary laws regarding records management are 44 U.S.C. 31 (the Federal Records Act) and 44 U.S.C. 33, Disposal of Records, but these are only two parts of a wider universe of pertinent laws, regulations, and guidance. We are actively working to maintain, improve, or achieve compliance with each pertinent records management requirement.
We are working to identify all of the ways in which OPM is and is not responding to records management requirements at all of our locations, our current records management system consists of a decentralized set of processes, procedures, and practices, making this a lengthy process. The following table reflects our research to date:
If you are seeking access to OPM records, please visit our Open Government Portal and Freedom of Information Act (FOIA) websites to find online records. The FOIA site will also help you make a request for records that cannot be found on OPM's website. Generally, you make a Privacy Act request for records about yourself and a FOIA request for other records; you will find guidance about both kinds of requests on the FOIA site.
For information on how to obtain a copy of your background investigation conducted by OPM’s Federal Investigative Services, please visit our FOIA contacts page.
Use the Organizational Chart to find additional contacts within each organization and program office.