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Frequently Asked Questions Assessment Policy

Where should I store structured interview documentation (such as the interview notes, scoring, consensus decisions, etc.)? How long should I keep the documentation?

Please check with your human resources office concerning agency-specific guidelines for assessment documentation, such as what information should be recorded, how long it should be stored, who should hold the information, etc.  Be sure to store all documentation in a safe, secure area. 

In addition, you may refer to Appendix C of the Delegated Examining Operations Handbook ( regarding the length of time records are to be retained.   

Finally, the Uniform Guidelines on Employee Selection ( has a section dedicated to documentation, with Section 15, subpart C(4), specifically addressing documenting selection procedures and related content.

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