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Our Agency issues Governmentwide guidance on documenting individuals' Federal employment. OPM and the agency human resources offices use these documents to make decisions about employees' rights and benefits throughout their careers. Here you'll find instructions for Federal agencies' human resources offices on preparing personnel actions and keeping the Official Personnel Folder.
The Guide available on this site is the most current. The Guide to Processing Personnel Actions was last revised January 2016. This document contains information on how to prepare personnel actions, Standard Forms 52 and 50.
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The most recent Updates reflecting changes to pages in the Guide are reflected below. Updates, recent or otherwise, are archived. Collectively, Updates are already included within the Guide available on this site.
Personnel recordkeeping regulations are found in part 293 of title 5, Code of Federal Regulations. These regulations establish policies and minimum requirements governing the creation, development, maintenance, processing, use, and disposition.
The Guide to Personnel Recordkeeping is written in plain language and provides guidance to assist agencies with day to day personnel recordkeeping requirements.
The most recent Updates reflecting changes to pages in this Guide are reflected below. Updates, recent or otherwise, are archived. Collectively, Updates are already included within the Guide available on this site.
The Official Personnel Folders (OPFs) and electronic official personnel folders (eOPF), including SF 50s, for current Federal employees are stored at the employee’s current employing agency. If you are a current Federal employee seeking guidance regarding specific circumstances of your employment, SF-50, records or if you want to access your OPF or eOPF or have questions about the same, contact your employing agency’s Human Resources Office for assistance.
If you feel that your official personnel folder is in error, please contact your agency’s HR office.
The Official Personnel Folders (OPFs), including SF 50s, for most former civilian Federal employees are stored at the address below. Please mail your request to:
National Personnel Records Center (NPRC) 1411 Boulder Boulevard Valmeyer, IL 62295
Or you may fax your hand signed request to the NPRC at telephone number 618-935-3014. More information is available on the NPRC website.
The location of records of former military employees varies depending on the branch of service and date of separation from service. Please visit NARA’s site on Official Military Personnel Files (OMPFs) for details.
If you feel that your official personnel folder is in error, please submit a written request to:U.S. Office of Personnel Management Office of the Chief Information Officer Chief, Records Management and Data Policy 1900 E Street, N.W. Washington, DC 20415-7900
Your request must include your hand written signature and all of the following information:
Have questions? Check out our Personnel Documentation Frequently Asked Questions or contact us at firstname.lastname@example.org.
To make sure important items in your employment history are documented consistently. This ensures your rights and benefits as a Federal employee are protected over time, no matter where in Government you work. To collect information on human resources activities Governmentwide. The Office of Personnel Management, Office of Management and Budget, Congress and others use this information to manage the Federal workforce.