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Policy, Data, Oversight Data, Analysis & Documentation



OPM, through its Records Management and Data Policy Group, provides OPM management and Federal Government-wide agencies governance processes related to the management of OPM’s internal and government-wide records program and related forms in compliance with federal records and personnel data management standards. The Group leads the agency’s Record Keeping program and the development and implementation of personnel data policy and standards for the federal government. In addition, the group provides federal workforce data to various customers (Government-wide agencies, OMB, media, and general public). Governance includes policy for Data Standards, Guide to Human Resource Reporting, Guide to Processing Personnel Actions, and Personnel Record keeping.

Data Reporting Guidance

The Enterprise Human Resources Integration (EHRI) warehouse is a reporting system that stores HR, Payroll, and Training workforce information sent from Executive Branch agencies. Agency officials who are responsible for preparing, submitting, and correcting HR, payroll, and training data will find instructions on this page.

This page also contains information on government-wide system edits, Personnel Office Identifier (POI), and duty station reporting requirements.

Updates to the edit guides are sent to the CPDF mailing list. To join or leave the mailing list, go to the CPDF archive and select “Join or leave the list…” (near the top of the page).

Guide to Edits

Checks used to assure that EHRI data is valid.  A summary of changes is at the end of the Update.

Updates to Personnel Data File Edits
Update Date
Update 64 01/01/2016
Update 63 01/01/2015
Update 62 09/15/2014
Update 61 08/01/2013
Update 60 02/01/2011

Personnel Office Identifier

The Personnel Office Identifier (POI) is a unique code authorized by the Office of Personnel Management (OPM) to identify an agency operating Human Resource (HR) office who has the authority to process personnel actions. An agency may request to establish, change, or terminate POI codes by completing the POI request form.

Instructional Program Data Standard

The National Center for Education Statistics maintains comprehensive implementation and other user information about the Classification of Instructional Programs (CIP) from which these codes and names/explanations are drawn at Instructional Program. Visit the website to view OPM's Instructional Program Data Standard.

Duty Station Locator System

Guide to Human Resources Reporting (GHRR)

Federal agencies should rely on this guide to prepare Human Resources (HR), Payroll and Training Data Files. Agencies are responsible for regularly submitting their data files to the Office of Personnel Management (OPM), and OPM will then load the data into its Enterprise Human Resources Integration (EHRI) Data Repository.

Version 4.4 of the GHRR is dated February 1, 2021. A summary of revisions appears at the beginning of each Chapter.

Guide to Human Resources Reporting: Update 4-4 (Full Guide)

Data Standards

Guide to Data Standards

The Office of Personnel Management (OPM) has implemented a web based Metadata Repository (MDR) that will store all data standards information. The MDR will be accessed by a User page, which is the "new system interfaces that utilize industry best-practice architectures” and that allows the old data standard guides to be accessible thru search engines instead of the previously used PDF versions.

Access the data standards web-based search engine:

For official changes to Data Standards fill out Data Element Request Form and email it to


For OPM internal users, access THEO to fill out OPM Form 1828a.

All PDF versions of the Guide to Data Standards have been replaced by a web-based search engine.

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