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Confirm the Job Analysis and Assessment Strategy

Hiring Process Analysis Tool

Step 4: Confirm the Job Analysis and Assessment Strategy

The Confirm the Job Analysis and Assessment Strategy element, is performed by the manager and the Human Resources Office. This element takes five days to complete. During this period, the manager and HR will confirm the job analysis, identify and use an assessment tool, and choose a ranking method.

In the first step of this element, the manager and HRO must confirm the job analysis by first identifying the:

  • Critical duties and responsibilities of the job;
  • Knowledge, skills and abilities (KSA) or competencies required to perform the duties and responsibilities of the job;
  • KSAs/competencies to be included in the assessment strategy; and
  • Factors important in evaluating eligibles.

Once the duties and KSA/competencies are identified, the manager and HR must document the job analysis process for future use. For more information on documenting the job analysis process, check out Appendix G of the Delegated Examining Operations Handbook (DEOH).

In the second step, the manager and HR must identify an assessment tool based on the:

  • KSAs/competencies identified in the job analysis;
  • Grade level of the position to be filled;
  • Validity of the assessment;
  • Expected number of applicants;
  • Resources such as raters and automated systems;
  • Time to develop; and
  • Cost.

Once the assessment tool has been identified, the manager and HR must determine the availability of an existing assessment tool or develop/procure a new tool. Tools might include:

  • Structured Interviews;
  • Written Tests;
  • Assessment Centers;
  • Work Samples; and
  • Crediting Plan/Rating Schedules.

For more information about assessment tools, check out the OPM's Assessment Decision Tool and Chapter 2 Section C of the DEOH.

And the final step, the manager and HR must choose a ranking method. They must determine a method of ranking eligible candidates, such as category rating or the traditional ranking procedure (Rule of Three). For more information about ranking employees, check out the Uniform Guidelines on Employee Selection Procedures , Chapter 5 Section B of the DEOH, and Structured Interviews: A Practical Guide.

OPM Steps: 5
OPM Total Days: 8

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