Click here to skip navigation
U.S. flag

An official website of the United States government

Skip Navigation

In This Section

Policy, Data, Oversight Data, Analysis & Documentation

 

Overview

Our Agency issues Governmentwide guidance on documenting individuals' Federal employment. OPM and the agency human resources offices use these documents to make decisions about employees' rights and benefits throughout their careers. Here you'll find instructions for Federal agencies' human resources offices on preparing personnel actions and keeping the Official Personnel Folder.

Guide to Processing Personnel Actions

The Guide available on this site is the most current. The Guide to Processing Personnel Actions was last revised March 2017. This document contains information on how to prepare personnel actions, Standard Forms 52 and 50.

Back to Top

The most recent Updates reflecting changes to pages in the Guide are reflected below. Updates, recent or otherwise, are archived. Collectively, Updates are already included within the Guide available on this site.

Updates to the Guide to Processing Personnel Actions
UpdateDate
Update 72 03/05/17
Update 71 01/10/16
Update 70 11/01/15
Update 69 1/11/15

Back to Top

Personnel Recordkeeping (GPR)

Personnel recordkeeping regulations are found in part 293 of title 5, Code of Federal Regulations. These regulations establish policies and minimum requirements governing the creation, development, maintenance, processing, use, and disposition.

The Guide to Personnel Recordkeeping is written in plain language and provides guidance to assist agencies with day to day personnel recordkeeping requirements.

The most recent Updates reflecting changes to pages in this Guide are reflected below. Updates, recent or otherwise, are archived. Collectively, Updates are already included within the Guide available on this site.

Updates to the Guide to Personnel Recordkeeping
UpdateDate
Update 13 Guide to Personnel Recordkeeping 06/01/2011
Update 13a 07/01/2017
Update 8 12/14/2001
Update 7 05/31/2001
Update 6 10/31/2000

Requesting Official Personnel Folder (eOPF)

Current Employees

The Official Personnel Folders (OPFs) and electronic official personnel folders (eOPF), including SF 50s, for current Federal employees are stored at the employee’s current employing agency. If you are a current Federal employee seeking guidance regarding specific circumstances of your employment, SF-50, records or if you want to access your OPF or eOPF or have questions about the same, contact your employing agency’s Human Resources Office for assistance.

OPF/eOPF Amendments

If you feel that your official personnel folder is in error, please contact your agency’s HR office.

Former Employees

The Official Personnel Folders (OPFs), including SF 50s, for most former civilian Federal employees are stored at the address below. Please mail your request to:

National Personnel Records Center (NPRC)
1411 Boulder Boulevard
Valmeyer, IL 62295

Or you may fax your hand signed request to the NPRC at telephone number 618-935-3014. More information is available on the NPRC website.

The location of records of former military employees varies depending on the branch of service and date of separation from service. Please visit NARA’s site on Official Military Personnel Files (OMPFs) for details.

OPF/eOPF Amendments

If you feel that your official personnel folder is in error, please submit a written request to:U.S. Office of Personnel Management
Office of the Chief Information Officer
Chief, Records Management and Data Policy
1900 E Street, N.W.
Washington, DC 20415-7900

Your request must include your hand written signature and all of the following information:

  • Social Security Number
  • Date of birth
  • Name of last agency where employed
  • Approximate date when you left Federal service
  • Details of the error you wish to be addressed

Have questions? Check out our Personnel Documentation Frequently Asked Questions or contact us at persdoc@opm.gov.

FAQs



Total Count: 22, Number of Pages: 3, Page: 3
Control Panel